• Ad Placed : 13 Oct 2020 06:00:59 Affiliate ad
• Remuneration : PER MONTH
• Employment Type : Full Time
• Employment Level : Senior Management
• Industry :

Professions
Other Professions

• Region : Western Cape
• Company : Time Personnel

We require a highly efficient Professional to use their competent experience to manage a busy office, cover HR support and attend to Managers and Directors PA duties. It is essential to have experience in all three sectors where you are able to juggle duties accordingly.
Our International Client is based in the Southern Suburbs and this will be an excellent career move to join this well establish

REQUIREMENTS

Matric plus Tertiary qualification highly advantageous

Professional command of the English language written and spoken

Excellent communication skills

Ability to organise and multi-task requirements

Confidentiality for HR matters

Min 5 years’ experience

Computer Literate with Excel and PowerPoint

DUTIES

Office Management:

Arranging meetings and co-ordinating calendars for Managers and office staff

Organisation of bookings for video conferencing and meeting rooms

Answering incoming enquiries

Ordering of stationery and consumables

Liaising with landlord regarding maintenance issues

Organising contractors for various maintenance issues not related to landlord

Management of office cleaning contract

Arranging external meetings venues/conferences/teambuilding as required

Distribution of meeting packs and any other preparatory information requirements for meetings or trips

Catering arrangements for meetings

Managing team events and function requirements

Booking travel arrangements for Domestic & international travel for management and employees

Meeting and greeting limited number of visitors, accepting deliveries etc.

Responsible for issuing of tags and management of access control including parking bays for employees

Maintaining records of various contracts, processing of capex forms etc.

Manage the filing system and medical aid claims – both personal and business

Additional ad-hoc reasonable tasks that are requested for the office or Managers

HR Support:

Employee contract filing, onboarding documentation and new joiner administration

Leave administration and documentation

Payslip distribution

Annual HR audit of employee supporting documents – in line with pre-defined list

HR policy management and filing of existing and updated policies

Expense claim management – filing and administration

EE submission completion – assistance to CFO

Company document template management – letterheads, LOA templates, Leave templates, Expense Claim templates, etc.

Company document filing and administration

Managing formal job descriptions, organogram, and title control with CEO/CFO oversight