Remuneration:	Market related
Location:	Stellenbosch
Education level:	Degree
Job policy:	Employment Equity position
Type:	Permanent
Reference:	#AKK/211/0719
Company:	Stellenbosch University

Corporate Communication Division

Corporate Brand Identity

Events Coordinator

(Ref. AKK/211/0719)

The Corporate Communication Division creates a competitive advantage for Stellenbosch University (SU) by strategically positioning the brand favourably and by implementing effective communication programmes and institutional events for various stakeholders. The Division offers a dynamic and interesting work environment. Most of the Division’s activities are deadline-driven, fast-paced and linked to extended working hours. The Events Coordinator will report to the Deputy Director: Corporate Brand Identity.

The Events Coordinator is responsible for various institutional events and special functions on the University calendar in support of the Division’s Integrated Communication Strategy (ICS) and University objectives. The purpose of the role is to promote a positive image of the University and its brand identity through institutional opportunities for engaging with various stakeholders in the interest of the institution. 

Duties:

• Planning, coordinating and implementing institutional calendar events and special functions aligned with the Integrated Communication Strategy and divisional objectives, which in turn are aligned with the SU Vision 2040 and the Strategic Framework 2019 – 2024;
• Functioning as project coordinator by liaising with other role players for all facets of institutional events from the legal and compliance aspects, budgeting and approvals, invitations, venue bookings, catering, vendor management, entertainment, speeches, marketing, branding and publicity, up to a post-event debriefing and evaluation;      
• Compiling protocols, guidelines, templates and procedures for events on the various levels, e.g. graduation ceremonies, welcoming of first-year students, staff assemblies, inaugural lectures and special events;
• Implementing and maintaining the appropriate events-related database, systems, processes and equipment;
• Planning and developing programmes, agendas, briefing documents, budgets and services according to stakeholder requirements;
• Advising/training internal stakeholders on events planning and coordination, and protocol arrangements. 

Requirements:

• Relevant Bachelor’s degree or relevant three-year diploma with at least three years’ experience in a similar position. Candidates with a one-year diploma or certificate qualification may be considered where a candidate provides evidence of more than five years’ relevant experience and exceptional abilities;
• Excellent verbal and written communication skills and proficiency in English and Afrikaans;
• Excellent planning, organising and coordination skills;
• Professional appearance, energetic and passionate about career, strong sense of decorum and excellent interpersonal skills;
• Ability to function effectively in a multilingual and multicultural environment;
• Ability to work irregular hours and travel (valid driver’s licence essential);
• Ability to function well in a high-pressure environment;
• Knowledge of protocol arrangements;
• Computer literacy in the MS Office suite. 

Recommendations:

• Qualification/experience in project management;
• Knowledge of public relations/reputation management/brand alignment;
• Experience in a stakeholder engagement environment;
• Knowledge/experience of customer relations database and/or digital RSVP system.

Commencement of duties: 1 October 2019

Closing date: 8 August 2019

Enquiries related to the role content only (No applications will be accepted via this email address):

Susan van der Merwe, Director: Communication and Stakeholder Relations, on 021 808 4634, or at

az.ca.nus@ewremdvs

Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753

All applications and accompanying documents should be uploaded via the Human Resources application platform only. 

The University will consider all applications in terms of its Employment Equity Plan, which acknowledges the need to diversify the demographic composition of the staff corps, especially with regard to the appointment of suitable candidates from the designated groups.

The University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and e-mail addresses of at least three referees) must reach the University before or on the closing date of the advertised post.

Apply online at www.sun.ac.za/english/careers 

The University reserves the right to investigate qualifications and conduct background checks on all candidates. 

Should no feedback be received from the University within four weeks of the closing date, kindly accept that your application did not succeed. 

Posted on 26 Jul 11:42