Job description

Main purpose: To perform various accounting processes to achieve compliance, consistency and efficiency in the finance and administration department

The responsibilities are but not limited to

• Financial duties at national office: 
• Prepare payment requisitions, including budget information, for NO Finance Unit overhead and recurrent payments.
• Load and part release weekly EFT payments for NO and the COWS.(CHOC’s Fundraising Arm)
• Check submissions for travel and expenses claims and process reimbursements.
• Full function of the debit order process – maintenance of donor details, bank recons, monthly and annual payment reports.
• Order, issue and record receipt and purchase order books.
• Count and issue receipts for cash and cheques received at NO.
• Deposit cash and cheques received at NO (including COWS).
• Download and distribute audit reports (payment advices) for NO and the COWS.
• Manage NO petty cash.
• Posting fleet card and insurance transactions to the General Ledger.
• Reconciliation of relevant general ledger accounts on a monthly basis
• Maintain preferred supplier listing
• Provide administrative and accounting support as required by the finance unit.

Regional Financial Duties for at least four regions (provinces)
     
     Check and process regional cashbooks in the respective regional ledger.

• Check and reconcile petty cash and transport funds.
• Reconcile regional bank accounts and accounts payable ledgers.
• Prepare and distribute monthly financial reports. These include but not limited to Income Statement, Variance reports and detailed general ledgers.
• Provide assistance with loading and releasing of Regional EFT payments and funding transfers.
• Reconciliation of all general ledger accounts on a monthly basis.
• Maintain accounting controls by following policies and procedures.
• Preparation for audit requirements

Requirements

Qualification: BCom or accounting diploma (or in process)

Experience: At least three to five years’ experience working in a finance environment

Additional training: A sound working knowledge of at least one well-known accounting system, preferably Sage Evolution

Skills and attributes: Accuracy, numeracy, deadline-oriented and attention to detail

Proficiency in Microsoft Office particularly Excel, excellent communication skills and the ability to take and display initiative, critical thinking and a champion for compliance, honesty and integrity, be able to work as part of a team as well as independently.                        

Language proficiency: Fluency in English

Other: Computer literacy (MS Office) and good administrative skills

Posted on 06 Feb 14:10