• Ad Placed : 03 Feb 2020 03:30:22 Affiliate ad
• Remuneration : PER MONTH
• Employment Type : Full Time
• Employment Level : Senior Management
• Industry :
• Professions
  Other Professions
• Region : Western Cape
• Company : Time Personnel

Are you the organiser who can set up new systems to streamline work procedures and provide exceptional personal assistant skills to create a solid foundation for a very busy organisation? We require your events experience and solid track record of administration experience to add value, organise and minimise the administration duties for the Director with your multi-tasking and coordination skill

REQUIREMENTS:

Grade 12 – own transport and driver’s license essential

Relevant tertiary qualification (advantageous).

Experience in events or catering highly advantageous

Min 5 years proven personal assistant experience

Experience with MS Word, Excel, PowerPoint & related programs

Must be highly efficient with good IT skills and knowledge

Experience with social media

Enthusiastic, flexible with ability to manage any changes in working environment

DUTIES:

Organisation of daily events and catering requirements for the Director and team

Provide all secretarial, administrative and support duties for the Director including diary management

Setting up the best systems from scratch to coordinate all daily functions and IT requirements

Managing a methodical administration workflow operation

Liaising and planning with sub-contractors

Daily invoicing and ensuring all correspondence sent out to clients

Quotations for clients

Extensive client liaison corresponding with events and enquiries

Coordinating all requirements and additional extras requests for functions

Managing excel spreadsheets

Organise and maintain correspondence and records for Director and Team ensuring forecasting and planning is up to date

Maintain appropriate levels of office supplies, stationary, office equipment

Manage the portfolio of company vehicles – updating of licensing, services etc.

General adhoc assistance including any personal errands required by the Director

SALARY:          dependent on experience

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