MAIN PURPOSE OF THE POSITION

• To provide operational debtors related outputs and providing support to the Management Accountant, by performing operational processing of bank and debtor related tasks, implementation and execution of contract movement processes, and reporting on debtor performance and contract movements.

Providing services relating to:

• Daily Cash Management
• Daily Debtors Management
• Monthly financial reporting and tasks.
• General Finance functions.
• Communication/stakeholder involvement

Key functional areas:

1. Daily Cash Management

• Import/capturing of daily bank transactions.
• Create bank transfers to/from call accounts.
• Daily printing and obtaining signatures.
• Enforcement of Finance policy.
• Checking movements on bank account for any errors or anomalous items.

2. Daily Debtors Management

• Allocating receipts and reversals from customers per bank statement and debit order notifications onto the relevant contracts.
• Allocating receipts and reversals from customers per proof of payments received.
• Processing and validating refunds onto customers’ accounts.
• Review the suspense account of all amounts received/reversed that have not been allocated to customer contracts and minimise this suspense account to an acceptable level.
• Running data queries to establish if all debtors are in the correct companies on credit ease.
• Reviewing the contract movements report and validating the movements. Ensuring contracts sold are transferred to the different entity on credit ease.
• Maintaining and recommending specific receipts for follow-up with bank.
• Managing collection and receipting performance by owning all core collection processes, as well as, working closely with the Student Retentions Department to ensure that operational collection activities are functioning as intended.
• Managing the book collections statuses and ensuring the student contracts are readily available for collections.

3. Monthly financial reporting and tasks

• Accurate completion of monthly tasks within various deadlines (cashbooks and debtors).
• Prepare monthly credit and collections reporting packs with insightful and sound analysis to assist with management decision making.
• Conducting analysis of product performance so as to identify issues, trends and subsequent recommend corrective actions for management decision making.
• Managing payment products options (credit and cash), including product setup, reporting and performance.
• Review revenue/debtors accounts for any allocation/classification/budgetary issues.

4. General Finance Function

• General day to day assistance where needed, training for users, communication, maintaining and updating of Finance policy and procedure document.
• Maintaining the approval matrix.
• Assistance/input with the monthly financial planning for the team.
• Assistance with external and internal auditors as and when required.

5. Communication/stakeholder involvement:

• Managing the operational relationship with client.
• Liaising with all departments to ensure that collection dependency are managed and communicated accordingly
• Working closely with operational departments, primarily Student Retentions, to ensure that collection strategies and tactics are understood and implemented correctly
• Fostering good working relationships across the business through leadership and brand alignment

EDUCATION & QUALIFICATION

• Grade 12
• Recognised post-school Diploma or Certificate in Finance

COMPUTER AND DIGITAL LITERACY SKILLS REQUIRED

Microsoft Office, Highly Proficient in Excel with a minimum ‘Advanced level of skill’.

Experience with Debtor Management system essential.

Experience with SQL data queries essential.

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